Stamp Community Family of Web Sites
Stamp Community Forum
Username:
Password:
Save Password
Forgot your Password?

Welcome Guest! Need help? Got a question? Inherit some stamps?
Our stamp forum is completely free! Register Now!

What you use for your inventories ?Excel of dB programs ?  
 

Next Page    
 
To participate in the forum you must log in or register.
Author Previous Topic Topic Next Topic
Page: of 2
Valued Member

United States
352 Posts
Posted 12/13/2012   7:47 pm  Show Profile Bookmark this topic Add tikithindi to your friends list  Get a Link to this Message
I was qurious about what others use for Stamp collection Inventories.
I use Excel spreadsheet.

tikithindi
Send note to Staff

Pillar Of The Community
United States
6454 Posts
Posted 12/13/2012   7:48 pm  Show Profile Bookmark this reply Add khj to your friends list  Get a Link to this Reply
Excel is sufficient for my needs.
Send note to Staff  Go to Top of Page
Bedrock Of The Community
Australia
18067 Posts
Posted 12/13/2012   7:49 pm  Show Profile Bookmark this reply Add rod222 to your friends list  Get a Link to this Reply
Windows explorer.
Best database on the planet.
Send note to Staff  Go to Top of Page
SCF Advertiser
Australia
113 Posts
Posted 12/13/2012   7:56 pm  Show Profile Check koalastamps's eBay Listings Bookmark this reply Add koalastamps to your friends list  Get a Link to this Reply
I think Excel is perfect for keeping an inventory, especially for insurance purposes.

For organising a large collection, keeping detailed scans, notes, want lists, lots of specialised stamp data, and lots of ready made reports, I like both StampCAT and EZStamp.
Send note to Staff  Go to Top of Page
Valued Member
Learn More...
United States
296 Posts
Posted 12/13/2012   9:04 pm  Show Profile Bookmark this reply Add Art Strohmeier to your friends list  Get a Link to this Reply
Reprinting from an earlier post.

Prior to acquiring Stamp software, to computerize my inventory I developed Excel spreadsheets with the following features:

Separate spreadsheets (tabs) for each country. I have mine in two physical files, but they will vary according to the physical characteristics of the inventory and the ability to consolidate them.

Summary data: the First Tab in a file contains a summary of values for all countries, (I also identify the name of the ‘collection' in the summary, which ties to album, etc. ) I also plug in the values from the COTS software for supported countries in order to get a full valuation of the inventory.


Values are linked from the summary to the country spreadsheets so they change automatically with updates. A grand total for all countries is also calculated. I have tabs for approximately 250 countries, with the bulk being in US, Germany, New Zealand, and British Commonwealth, including Australia, and Canada. For many countries, I have less than $50.00 worth.

Detail data:
I enter stamp attributes necessary to identify it, without having to resort to the Catalog.
(Scott#, Year, Illustration #, Subject, color and denomination. I chose not to keep Perf or WM's.) My COTS stamp software also identifies ‘location' which is implied, in the Calculated summaries of total costs for singles, for blocks, and for totals of singles and blocks.

Calcs for blocks vary; a) individual stamp price * No. in the block)
b) fixed price per block
c) For US blocks, Zip Block Value, Plate Block value, and remainder.
Calculations for plateblocks are embedded in the cell formulae.

Quantity; both of number of singles and Plate blocks
Comments; both in the ID data and before the price section.
Price info; both of Singles and Plate Blocks.

Prior to each Group Classification (Regular Issue, Semi-Postal, Air Post, ) source of the data
is identified; specifically Year of Scott Catalog, Volume, Starting Page of the section, and summary calculation of total for that section . I find this invaluable in trying to review the source of previously entered data. Where data is cumbersome, ‘Rhodesia' for example, includes ‘Northern Rhodesia,' ‘Southern Rhodesia' and ‘Rhodesia.' I include all in the same spreadsheet, but it's personal preference. I find the same issue with ‘Palestine.'

Some customization may be necessary: US vs. foreign; For U.S., I like to calculate the book value of the single and block issues. Since I have purchasing info for only two countries (US and New Zealand,) I haven't included a provision to enter purchase price and resulting profit/loss calculations.

Let me also say that documenting the value also works well with albums, by preceding the data with a page number.
Send note to Staff  Go to Top of Page
Valued Member
United States
106 Posts
Posted 12/13/2012   9:40 pm  Show Profile Bookmark this reply Add stampcoder to your friends list  Get a Link to this Reply

Quote:
Windows explorer.
Best database on the planet.




Send note to Staff  Go to Top of Page
Valued Member
Canada
169 Posts
Posted 12/13/2012   9:41 pm  Show Profile Bookmark this reply Add serious collector to your friends list  Get a Link to this Reply
My preference is Excel fine tuned for my needs.
Send note to Staff  Go to Top of Page
Valued Member
Canada
169 Posts
Posted 12/13/2012   9:42 pm  Show Profile Bookmark this reply Add serious collector to your friends list  Get a Link to this Reply
My preference is Excel fine tuned for my needs.
Send note to Staff  Go to Top of Page
Valued Member
Canada
169 Posts
Posted 12/13/2012   9:42 pm  Show Profile Bookmark this reply Add serious collector to your friends list  Get a Link to this Reply
My preference is Excel fine tuned for my needs.
Send note to Staff  Go to Top of Page
Valued Member
Canada
169 Posts
Posted 12/13/2012   9:42 pm  Show Profile Bookmark this reply Add serious collector to your friends list  Get a Link to this Reply
My preference is Excel fine tuned for my needs.
Send note to Staff  Go to Top of Page
Pillar Of The Community
Canada
4096 Posts
Posted 12/13/2012   10:13 pm  Show Profile Bookmark this reply Add lithograving to your friends list  Get a Link to this Reply
Inventories....spreadsheet.....Excel....StampCAT and EZStamp.


Man you guys are serious collectors.

I used to draw a line under the number in the catalogue of
what I had.
I gave it up years ago, too complicated.
Send note to Staff  Go to Top of Page
Pillar Of The Community
United States
6454 Posts
Posted 12/13/2012   10:49 pm  Show Profile Bookmark this reply Add khj to your friends list  Get a Link to this Reply

Quote:
Man you guys are serious collectors.

Yes, we even post in quadruplicate.

Send note to Staff  Go to Top of Page
Pillar Of The Community
Learn More...
United States
2188 Posts
Posted 12/13/2012   11:52 pm  Show Profile Bookmark this reply Add Partime to your friends list  Get a Link to this Reply
I use StampManage. Lots of nice features, and good up-to-date values for the areas of interest to me. Plus, if you upload some of your own pictures, they give you a free update for the following year.
Send note to Staff  Go to Top of Page
Pillar Of The Community
Australia
3522 Posts
Posted 12/13/2012   11:55 pm  Show Profile Bookmark this reply Add tonymacg to your friends list  Get a Link to this Reply
I'd say it all depends on what you want your inventory to do.

I maintain mine to value my collection, and aid my heir & successor when she has to peddle my collection around the auction houses. I use Excel spreadsheets to track all items valued in Gibbons at £10 or more year by year. That cut-off point should exclude items not worth bothering about, from a valuation viewpoint.

As I have lists for every catalogue year since 2002, and some years before that, this method also has the interesting side benefit of showing up trends in pricing. So it shows me, for example, that this little Cochin stamp



has gone from £3.50 in 2004 to £11 this year. It doesn't really matter what multiple of catalogue value you apply: it's still tripled over 10 years. Very useful information to have
Send note to Staff  Go to Top of Page
Pillar Of The Community
United States
803 Posts
Posted 12/14/2012   01:41 am  Show Profile Bookmark this reply Add jbcev80 to your friends list  Get a Link to this Reply
Hi

I use WORD files. I have Inventory files and a Valuation file. This system is a carry over from a mainframe system I wrote in the 1980's. My inventory is maintained by VBA (Visual Basic For Applications) programs that I have written.

Jerry B
Send note to Staff  Go to Top of Page
Bedrock Of The Community
Australia
18067 Posts
Posted 12/14/2012   02:00 am  Show Profile Bookmark this reply Add rod222 to your friends list  Get a Link to this Reply

Quote:
Windows explorer.
Best database on the planet.


Yes Indeedee,
My inventory consists of images, excel databases, notes, receipts of purchase, value trends in my desired areas, books, CDRoms, *.pdf's
Anything you care to name.

I have over 1,000,000 stamp images, and I can (generally)
retrieve my desired stamp, in under 4 minutes.
If I know the country, well, that drops to fractions of a second.

Yep, Windows explorer will do me.

No coding..look no hands.

Send note to Staff  Go to Top of Page
Page: of 2 Previous Topic Topic Next Topic  
Next Page
 
To participate in the forum you must log in or register.
United States Postal Service, Now on eBay!United States Postal Service, Now on eBay!
New Forum Topics Recently Active Forum Topics
  Roosevelt proofs presentation album images?
  German Reich 1923, no. 325A Pb, 1 Mrd ). Blackish brown ??
  DANEPEX Covers Now Available-Featuring Charles Lindbergh
  Help for new collectors
  Expect fewer stamps on your mail
  About Stamp memories
  United Nations 1948-1973
  Scott catalog 2018 edition to be 12 volumes
  Queen Victoria Penny Red Identification
  gernany - 1922 -1923 3000 Mk - blackish brown ??
  Need one more of these.
  Help with a US Internal revenue, series of 1875 - private?
  Advice for selling an Inherited collection on Ebay
  Print your own pages (like Steiner) but in SG format?
  1870 GB #58 where is the plate number?
  Set of 1932 Sydney Harbour Bridge stamps
  Spain - 75th Anniversary - Revenue?
  Request to Post Avatar
  Rare unique combination of cracked plates
  October 1862 Revenue Canx - Let's see them!
  Latvia New Year Postcards--Humorous? Quirky?
  Double and Triple Transfers
  Need advice on how to start a collection the 'right way'
  Want Lists Online? Etc...
  Cape of Good Hope : Revenues.

  Expect fewer stamps on your mail
  SC#367 Lincoln thread on back
  Roosevelt proofs presentation album images?
  Dates wanted for Battleship calendar collection
  Australian Stamp error?
  German Reich 1923, no. 325A Pb, 1 Mrd ). Blackish brown ??
  gernany - 1922 -1923 3000 Mk - blackish brown ??
  About Stamp memories
  Double and Triple Transfers
  DANEPEX Covers Now Available-Featuring Charles Lindbergh
  Money stamps
  What to do with my accumulation of Australian stamps?
  Show me! MUSIC / Musicians/ Instruments
  What Did You Do Philatelically: Today or Recently?
  Help for new collectors
  K.B. Spezial Zeppelin Post Catalog
  Calling any platers of 1857 10 cent type V #35
  APS Survey Report Posted
  Latin Species Names For Plants & Animals
  Owls On Stamps
  Auction Purchase Destroyed in Mail, Is Anyone Liable?
  Polar Philately
  Cover Calendar for month and day -PICS
  How can I tell if a stamp on cover has a watermark?
  Print your own pages (like Steiner) but in SG format?

Disclaimer: While a tremendous amount of effort goes into ensuring the accuracy of the information contained in this site, Stamp Community assumes no liability for errors. Copyright 2005 - 2017 Stamp Community Family - All rights reserved worldwide. Use of any images or content on this website without prior written permission of Stamp Community or the original lender is strictly prohibited.
Privacy Policy / Terms of Use    Advertise Here
Stamp Community Forum © 2007 - 2014 Stamp Community Forums Go To Top Of Page
It took 1.1 seconds to lick this stamp. Powered By: Snitz Forums 2000 Version 3.4.05