After some thought, instead of going back and forth via email, I think it would be better to discuss this online so anyone else who has an idea can contribute and we can all see what the other is up to

and share with everyone.
Sometimes everyone will think an idea is OK but someone will think of something that no one else has yet, or else see an error also.
It has been suggested using the Scott catalogue numbering system of #2063 and #2064 to start with.
I think we have to be keeping in mind that other collectors around the world might like to use this database or list too and might not have access to a Scott catalogue.
Catalogue number might not be a good idea because of Scott's proprietary ownership / copyright of their numbering system (and possibly other catalogue makers also).
I think we should start by being universal a bit to appeal to a wider audience and so it doesn't have to be changed in the future.
I think to make this as universal and open to adaptation to possibly other personalized stamps in the future we could start with the (seemingly redundant right now) convention of the two-letter international designation of the country of issue. So that would be CA for Canada.
I like this as I now have some personalized stamp from other countries also.
Using the first year of issue for that design type next will be helpful worldwide, and work at helping people find the stamp in their catalogues if they wish to.
It would be nice somehow to incorporate the actual year of issue or printing or impression but I think to keep this sortable and universal that number should be used after the description when known, possible with an 'I' prefix meaning Impression (English / French).
So,
CA-2004- (dashes optional but more readable for now)
There are more than two types of Canada Picture Postage also, the older Picture Postage, 46c, 47c and also non-denominated, most all with varying different borders.
Then with issued face value?
46ct (cent) (two-letter abbreviation of currency)
47ct (cent)
Since we are using the country name anyway do we need the currency abbreviation also?
Could this be changed to
00.46 (French way is 00,46 I think, so similar)? Or
0046 to help with the numbering?
This would leave room for expansion to a higher face value in the future, and be more universal and understandable worldwide and be sortable / find-able / search-able? .
Perm (permanent / French permantente) (same as forever, non-denominated)
(hmmm, does this leave room for expansion? Perhaps there will be not only domestic use stamps but USA rate or International rate in the future? Or also thinking of other country's stamps and issues also here (Europe, World).
(When using Non-denominated, N-D, or No Value Indicated = NVI then the multi-language (at least English / French) way is mixed up and ruined.)
So, so far, possibly,
CA-2000-0046-
or
CA-2004-Perm-
Then comes the border framing type.
Silver Ribbon = ribbon?
Photo Album = album?
are the two used for the current Picture Postage stamps but there are also the older style frames:
Red Roses = roses ? red-roses?
Silver = silver ? silver-metal ?
Christmas = xmas , is this universal?
Mahogany = wood
Gold Leaf = gold-leaves ?
Baby = baby
I think I like the full names myself.
Can we abbreviate these into on word? Some yes, some no. The Red Roses could be just Roses but no, the Baby frame has roses on it also so could be confused. Or the Silver frame could be confused with the Silver Ribbon perhaps.
I am not sure, I haven't thought about this so far.
ca-2001-perm-red-roses- ?
So far, on my computer, I have been using a descriptive way of numbering different pictures of different stamps. It orders them on the computer (and in a database) and when I know the basic names that stamps are sorted by, I can find a single stamp quickly. But this doesn't do justice to the year of issue or denomination or framing style at all.
Example
pp-dog-collie-xmas
ca-2004-perm-photo-album-fauna-animal-dog-collie-christmas-hat-flora-flower )flora?)(what about the two partial cancels? The moose on the pictorial cancel and the circular date stamp (CDS) cancel?, another field in the database? How would one put that in a list only?
We want to, I hope, make this search-able online also, so good descriptions / words are very important.
This is a topical or thematic way of sorting and I think this would be the only way to do this but I am of course open to suggestions.
Animal = Fauna
Flower = Flora
More universal names I think.
But then not everyone will use fauna when searching for what they think of as an animal.
This is simialr to listing topical stamps on
ebay or online. You have to think of what people will be searching for depending on where they are in the orld and their language.
We start with a large topic like human and work outwards as suggested by rallymanm but use a much larger list of
standardized (hopefully, perhaps) topical names. Like
ebay or a topical stamp web site does perhaps?
It is the words used here that are in question. Shortness of description is desirable for us lazy humans but perhaps not always attainable.
Also, as with the collie dog stamp above, we should keep in mind that their may be more than one descriptive word to be applied to each stamp.
To think of these 'names' of stamps to be searchable in a database is, I think, the way to think of it. So searching for dog would bring up all dog stamps, whether they are with a person or dressed like a reindeer (poor doggie) or have a cat with them.
In this part of the stamp 'number' or description, the readability of the number is less in question than the searchability and sortability of the name.
So, for sorting, how does one find a human with a dog. Search under dog or human? What comes first? Or should it matter? Should it be listed twice or three times or . . . ?
If we just try to attain a database and have it searchable by Google or some other search engine then full descriptive words are more important than the order they come in (I think).
So, if we have a category that is titled Dogs, clicking on that will bring up all the stamps / covers(?) / cancels(?) with dogs on them. Maybe, perhaps, if possible, sorted by other name after dog also. So, if we say lets put humans first in the name, then other animals, then any flora (trees, shrubs, flowers, plankton), then . . .
Instead of the Organizations or Companies I think using the word
Sign would be better, and then followed by a description in words or numbers of the sign.
Also, I think Bee See (and other collectors) have mentioned to me that they try to collect only real photos of Canada so the word Photo-Canada-Halifax-Building could be used?
Keep in mind that there are some stamps where a photo from another country has been used. There is out there a stamp with a picture of a lady sitting in front of the Taj Mahal in India.My avatar is a cat in Japan (not evident from the photo, but still.)
So, priority or ordering descriptive terms listing most important / first to be listed in description first:
Human (people)
Nature
Animal (Fauna)
Flower (Flora)
Building
Art (painting, sculpture, photo, other)
Photo
Sign
Transport (airplane, car, boat, space ship)
Holiday or Occasion ? (Christmas, Hannukah, Easter, Birthday, anniversary, wedding)
Thing? (Food)
Colour (?)
Place name
Company name
Person's name(s) (?)
Animal's name(s)
Delcampe for one has an exhaustive list of topics.
ebay is more dependent upon the lister's descriptive abilities.
Oh yeah, we have to say whether the stamp's orientation is vertical or horizontal as these are rectangular shaped stamps and the personalized photo can be either way.
Vertical =
vertHorizontal =
horzAre there enough stamps that we need to be so exhaustive in our own descriptions?
If you just said
ca-2004-album-horz-photo-dog-xmas-flower-hatis that good enough? Will you have to make the search engine recognize that if someone searches for Christmas then also look for christmas and xmas and noel and . . .?
Or searching for dog will also search for chien (French) or other dog words?
sorry for typing so much. Too much to consider all at once. Lets just agree on a big universal basic starting at first and then worry about lists of names and databases or lists after.
Goo Night all.