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Help With Stamp Organization And Storage :]

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Valued Member
United States
296 Posts
Posted 10/26/2012   05:48 am  Show Profile Bookmark this reply Add Art Strohmeier to your friends list  Get a Link to this Reply
If you've not already acquired them, here's some thoughts on stuff you need: If I'm telling you what you already know, I apologize.
Stamp tongs. Get two or three pair; One pair always disappears, usually temporarily. Glassine envelopes (I like no. 3's)
A Magnifying Glass (I suggest go full bore with a combo light and magnifying glass that attaches to your work desk.)
A supply of pencils, an eraser, and ball point pens.
Cut up some Postage Stamp size strips of manila paper (something light in color), for id'ing your individual issues.
Several 3-ring binders.
A shoe-box size professional card container with index cards and an adjustable slider for temporarily holding your completed issues prior to final storage.

Identification: How to ID a stamp.
Simple, right? Look it up in the catalog. There are some attributes in a stamp that make it easi(er) to identify. The date, for example. With the date you can zero in to the appropriate section of a catalog. The year of issue, if it exists, is typically found at the bottom of the stamp, in small letters. They don't exist, for earlier years, and for some countries, not at all. Not all stamps are printed for a series, In that case, take a look at the overall aspects of the illustration for the series. Note the font, the characteristics of the design, what the border looks like, any attributes related not to the specific illustration, but the detail design. Note the denomination and how the characters are formatted.
Look for other dates that might be a clue, such as date of an event, or anniversary or whatever.
Zero in by range of the denomination, considering that Stamp prices rise with inflation. The names of the countries sometimes change over time. To zero in on the section of the catalog to start, consider the age of the stamp; whether it looks really old, really new, somewhere in between and in which direction.
Compare the verbage and the denomination on the stamp with the catalog entries. Is the denomination on the stamp outside the range of the issues you're looking at in the catalog? Can you find a match between the verbage on the stamp and the catalog?
Eventually you'll probably expand into foreign countries. You continually review the following:
The Front pages of (any volume of) Scott's Catalog, including the Common Design Types,
In the back pages, the Illustrated Identifier and the Index. There are other indexes as well, including a referenced in SCO material you'll come across. You should make a list of them for later reference.
Country might be simple, might not. You might recognize the country from the identifier Some are easy, some not so easy and some, like the cryllic (Russian, Finland, Latvia, etc.,) are quite difficult. With time, you'll get used to them.
When you submit stamps for ID'ing, you might want to print a copy of the thread for later reference.
When you compose your message, you might want to do it in word, and save it, in case the thread disappears during a computer interruption. Nothing is more frustrating than to get partially through and losing your input.
P.S. Don't worry about whether to collect new or used, or restrict yourself to a specific country. Let your searches and your pocketbook decide that when the time comes. You can't tell the value by whether a stamp is new or used.


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Valued Member
United States
103 Posts
Posted 10/26/2012   1:35 pm  Show Profile Bookmark this reply Add locobot to your friends list  Get a Link to this Reply
Thanks for the assist guykickinit!

I could not figure out how to get pics to upload. I have officially lost my computer nerd status.

I have traveled all over the world with those cases for sorting while in hotel, though mine are slightly different with heavier lid snaps.

Back on topic

My other methods is that I use index card storage boxes and use glassines (#4 3.25"x4.875" or #4 1/2 3.125"x5.064" ) that are close to the standard 3x5 card size and I travel with those as well ($9.99 and they come with desiccant). Using the standard 3x5 index card size allows you to use all of the index card organization supplies: write on organizer tabs, alphabetic tabs, large metal filing cabinets ($60.00 I use for countries/lots I am currently working on).

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Edited by locobot - 10/26/2012 1:37 pm
Valued Member
United States
103 Posts
Posted 03/03/2016   11:55 pm  Show Profile Bookmark this reply Add locobot to your friends list  Get a Link to this Reply
Finally spent the time to upload the files correctly.

Sorting trays that use.

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Rest in Peace
United States
4052 Posts
Posted 03/04/2016   07:12 am  Show Profile Bookmark this reply Add ikeyPikey to your friends list  Get a Link to this Reply
locobot: You don't find that the stamps get a little beaten-up as you fish around in each little box for the one you want? And pull it out?
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Pillar Of The Community
United States
8427 Posts
Posted 03/04/2016   07:30 am  Show Profile Bookmark this reply Add floortrader to your friends list  Get a Link to this Reply
STAMP ORGANIZATION ----First start with a bigger house ,say one extra bedroom for your own collection and then one other bed room for sorting stamps and research material . It is preferable to have your own separate bathroom . This helps to soak stamps off paper .Then I would order custom made oak shelves to hold the collection ,you known matching shelves with extra space ,so that will take two walls of space . That's a good start `.
If you want to relax buy a desk and chair that matches your bookshelves in solid oak .
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Pillar Of The Community
United States
8427 Posts
Posted 03/04/2016   07:32 am  Show Profile Bookmark this reply Add floortrader to your friends list  Get a Link to this Reply
Oh !! I forgot be sure you got 14kt. gold stamp tongs ,just in case a friend stops over and needs tongs ,they come with a free leather pouch .
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Valued Member
United States
103 Posts
Posted 03/04/2016   09:05 am  Show Profile Bookmark this reply Add locobot to your friends list  Get a Link to this Reply
Ikeypikey,
I normally pull out all of the stamps in a bin, so I don't search the bins for one stamp. They are really useful because if you don't finish sorting or have to take a break you can just close the lid instead of having piles of stamps sitting on the desk.
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